Tasks for the Chair Team
2025-04-15
This is a daily report published by @nishimotz, the Chair of PyCon JP 2025, in a personal capacity.
PyCon JP 2025 will be held at Hiroshima International Conference Center on September 26-27.
We are recruiting organizing members. Please apply through the Organizing Member Application Form.
Mission of the Chair Team
- Define the overall vision and direction for PyCon JP 2025 and coordinate activities across all teams.
- Ensure financial health of the event through budget management and accounting processes.
- Recruit and mentor organizing members to build a collaborative team environment.
- Coordinate tasks that involve multiple teams or have unclear jurisdiction.
- Please refer to the PyCon JP 2025 Organizing Member Training Materials as a guideline.
Chair Team Structure
The Chair Team consists of the following members:
- Chair: Overall leadership, vision setting, and team coordination
- Vice Chair: Support for the Chair, especially from a local perspective
- Core Members: Central members of the Chair Team
- Accounting Subgroup: Budget management, expense recording, and reimbursement processing
- Observers: Members who oversee the Chair Team activities
Tasks
Chair Tasks
Essential Tasks
- Establishing the overall concept and theme
- Developing and implementing policies such as the code of conduct
- Recruiting and coordinating organizing members
- Managing progress across teams
- Coordinating tasks that involve multiple teams
- Liaising with PyCon JP Association
Desirable Tasks
- Mentoring organizing members
- Regular meetings with team leaders
- Retrospective analysis and improvement planning for the event
Vice Chair Tasks
Essential Tasks
- Supporting the Chair
- Providing advice from a local (Hiroshima) perspective
- Supporting organizing member activities
Desirable Tasks
- Planning and implementing special initiatives
- Strengthening connections with the local community
Accounting Subgroup Tasks
Essential Tasks
- Recording and managing expenses
- Managing reimbursement status in the ticket system
- Managing payment deadlines
- Preparing financial reports
Nice-to-have Tasks
- Regular reporting on budget execution status
- Tracking budget usage across teams
- Preparing handover materials for the next event
Joining the Accounting Subgroup
The Accounting Subgroup welcomes new members who would like to participate. Here are some key features:
- No technical knowledge required: You can contribute through administrative work without prior knowledge of Python or technical conferences
- Main responsibilities:
- Recording and managing expenses
- Managing reimbursement status in the ticket system
- Tracking budget execution
- Supportive environment:
- Limited direct handling of cash, as most cash transactions are handled by PyCon JP Association
- Support from experienced members
- Detailed handover documentation and manuals
If you’re interested in joining the Accounting Subgroup, please indicate your interest in the Organizing Member Application Form.
Update History
- 2025-04-15: Initial publication